Your franchise deposit never matches the invoice. We fix that.
Cleaning companies have messy books. Not because you're careless — because the money moves in weird ways. Jan Pro and Jan King franchise settlements net out royalties, insurance, WSIB, and supply charges before the deposit even hits your bank. So your bank says one number and the franchisor reports a different one to CRA. That gap is where audits start. We sort through franchise statements, subcontractor payments, and supply receipts and turn them into books that actually make sense — tied into monthly bookkeeping, HST filing, payroll and T4A/T5018 slips, and CRA audit support if CRA comes knocking.
Book a Free ConsultationSound familiar? These come up with every cleaning client.
We didn't make this list up. These are the exact issues we see when a cleaning company or janitorial franchise walks in the door.
Your franchise deposit never matches your actual revenue
Jan Pro or Jan King sends a net deposit after they've already pulled out royalties, insurance, WSIB, and supply charges. You see one number in your bank. The franchisor reports a completely different number to CRA. And you're stuck trying to explain the gap at tax time.
We record every settlement at the gross amount, then break each charge-back into its own expense line — royalties, insurance, WSIB, supplies. Your reported income matches what the franchisor tells CRA. No gap. No explaining.
You're not sure who's an employee and who's a subcontractor
Some of your crew work set schedules with your equipment. Others show up when they want and bring their own supplies. But everyone gets paid the same way — e-transfer, no slips filed. CRA doesn't care what you call them. They care how the work actually happens.
We look at every person you pay and run the CRA control test. Who sets the hours? Who owns the equipment? Who takes the financial risk? Then we classify each one correctly and file the right slips — T4, T4A, or T5018. This is the single biggest audit trigger for cleaning companies. We don't guess on it.
You should be charging HST but you're not (or not enough)
You passed $30,000 in revenue months ago and never registered. Or you registered but some invoices went out without the 13% added. Either way, CRA can back-assess the HST you should have collected — and that money comes out of your pocket, not your clients'.
We check your registration date, rebuild the HST on every taxable invoice, and claim the input tax credits you're owed on supplies, equipment, fuel, and franchise fees. Then we set up your filing schedule so remittances go out on time, every quarter.
Your equipment, supplies, and van costs are all in the wrong accounts
That $1,800 floor buffer got expensed in one shot instead of being capitalized. The $12 mop bucket somehow got capitalized. Fuel for the service van is lumped in with office supplies. And WSIB premiums? Buried under a generic "Insurance" line.
We put everything where it belongs. Equipment over $1,000 gets capitalized into the right CCA class. Chemicals and consumables go to Supplies or COGS. Van fuel and maintenance go to Vehicle Expense. WSIB gets its own line. Every deduction accounted for, nothing hiding in the wrong category.
This isn't our first cleaning file
We've already written the playbook
We have a documented process for cleaning and janitorial clients. It covers the franchise-fee model (Jan Pro, Jan King — royalties, charge-backs, workers' comp, franchise insurance), the $1,000 threshold where equipment stops being an expense and starts being a capital asset, how to route chemicals and consumables to the right account, WSIB premium tracking, van fuel and maintenance, and the T4 vs. T4A vs. T5018 question that trips up almost every cleaning operator.
We've done this across 13+ cleaning clients. One of them had 400+ unclear transactions in a single engagement. So whatever your books look like right now, we've probably seen worse.
What cleaning operators say about working with us
“They broke our Jan Pro settlement into gross revenue and separate expense lines for every charge-back. First year our return actually matched what the franchisor reported to CRA. We stopped losing sleep over it.”
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